Event & Guest Services

Welcome

Event & Guest Services Office 

Adele H. Stamp Student Union - Center for Campus Life

University of Maryland

Office Hours: Monday - Friday: 9:00am - 5:00pm

Download PDF Brochure: 

https://stamp.umd.edu/sites/default/files/2024-10/Stamp_EGSBrochure_ID1…

Website Assistance To Answer Questions

If you have questions about these commonly requested topics, please view the menu items listed above and to the left. Once you click on a menu item, information on that specific topic will be provided. 

• Rooms and Amenities (you can view the brochure above)
• Room Capacities & Rates (Room; Room Rental and Equipment Rates & Room Capacity info)
• Technology Price List
• Catering Information
• How to Reserve Space (eCalendar Help)
• Policies
• Amenities

If after viewing information provided on this website you have additional questions, please contact the Event & Guest Services office at 301-314-8488 or email us at stamp365@umd.edu. This phone line and email are answered Monday - Friday, 9am - 5pm, whenever the University is open.  

VISITING THE STAMP 

We have Guest Services Assistants available at our Information Desk to provide you with detailed information about the Stamp Student Union. We do our best to also help answer questions about the campus. The Information Desk is staffed anytime the building is open to the public.

HOSTING AN EVENT IN STAMP

We have information on our website about our meeting rooms and event space (rates and capacities), technology services and equipment, catering, ticketing services, and special discounts.

Event & Guest Services also coordinates use of the following outdoor spaces:

• McKeldin Mall spaces and McKeldin Steps
• Hornbake Plaza
• Nyumburu Amphitheater
• Outside Tables (Outside Stamp and McKeldin Library)
• Expressive Activity (Free Speech) Spaces
• Academic Classroom Spaces (limited access for student orgs during fall/spring semester)

Event requests must generally be submitted at least 7 days in advance, using Stamp eCalendar. 

Our clients must use eCalendar to submit event requests. eCalendar can also be used to check for availability. Feel free to contact us to set up a tour of our facility or to speak with an Event Services Coordinator to help plan your event.  For additional information, continue down to the section on Reserving Space.

• University Departments - stamp365univdept@umd.edu
• Student Organizations - stamp365student@umd.edu
• Classroom Requests (student orgs only) - stamp365classroom@umd.edu
• Non-University - stamp365events@umd.edu

GENERAL EVENT GUIDELINES

• Stamp Student Union meeting and event spaces are operating at normal capacity. Normal room capacity information is available on our website at  https://stamp.umd.edu/events/event_guest_services/capacities_rates
• There are no physical distancing restrictions in place for events
• Normal event cancellation policy is in effect for all events
  • 35 business days in advance for ballrooms
  • 10 business days in advance for other other spaces
• 7 Step Guide for student organizations
• Rooms/spaces must be reserved at least 7 days in advance
• Room setups should be finalized at least 2 weeks prior to an event
• Event AV should be finalized at least 2 weeks prior to an event
• Event Timing: The start and end times for your reservation will be listed on your confirmation
  • You will not have access to your reserved space more than 15 minutes prior to the start time listed on your confirmation.  If your event is scheduled to begin at the same time the building opens for the day you will not have any early access to the building, unless you request an early open, which must be done at least 14 business days in advance.
  • The end time listed on your confirmation is the time when your event must  be over and you must also leave the room.  We strongly suggest you end your event before the time listed on your reservation so you have time to pack up any personal items and exit the space.
• There are additional fees for late requests from some equipment
  • Event AV requests submitted 5 days or less in advance
  • Day of the event requests for some event equipment (See Equipment Fees under the Capacities and Rates tab)

​STUDENT ORGANIZATION EVENT APPROVALS 

• SORC will continue to review all student organization events (virtual, hybrid, and in-person events) for approval
  • If your event will occur inside the Stamp Stamp Student Union,  any Stamp managed outside space, or in an academic classroom space please submit your space requests in eCalendar first, then submit your event for approval with SORC.
  • For more information on the SORC event approval process

HYBRID AND VIRTUAL EVENTS 

Event AV will to work with clients to stream event content to multiple locations and/or to virtual participants

ACADEMIC CLASSROOM REQUESTS (Student Organizations Only)

Requests for classroom spaces will not be accepted in eCalendar until the first day of classes for fall and spring semester for events occurring during the same semester. All requests must be submitted at least 7 days in advance, and a SORC Event Approval Form must be submitted for each request. Please plan accordingly.  We only have access to a limited number of specific classroom spaces in specific buildings. The average classroom capacity is 40.

This office only manages classroom requests for registered student organizations. University Departments should contact the Academic Scheduling Office for assistance.  Non-University groups must contact Conferences & Visitor Services for assistance.

HOW TO HOST AN ACCESSIBLE EVENT

Clients are strongly encourged to review information HERE on how to host an event that is accessible to all regarless of (dis)ability.

HEALTH & SAFETY PRECAUTIONS 

• Masks are optional, with the following exception
  • Mask are required in patient care areas, including the University Health Center
• Practice good hand hygiene at all times
• Stay home and away from others when feeling sick 

_____________________________________________________________________

HOW TO RESERVE SPACE (Stamp eCalendar)

eCalendar is the software program that allows clients to submit event requests online. Requests must be submitted at least 7 days in advance. For information on eCalendar, please go to this eCalendar help page.

UNIVERSITY DEPARTMENTS & STUDENT ORGANIZATIONS

If you are representing a university department or student organization you must request an eCalendar account. For more information about eCalendar, including links to an account request form, go to our eCalendar help page https://stamp.umd.edu/events/event_guest_services/ecalendar_help

For student organizations we have a handy 7-step guide. 

If you are an individual student that would like to reserve an outside table space for a class project, you can submit a request at Class Project Table.

NON UNIVERSITY CLIENTS

If you are not a member of the university community there are opportunities for you to use our meeting rooms and event spaces for some events.  We also welcome members of the university community interesting in hosting a personal  event (birthday and anniversary parties, etc.).  Please contact us directly at stamp365events@umd.edu for more information. You can also submit an event inquiry in eCalendar by clicking the green Request a Room button under the heading Welcome Guest.

(University departments and student orgs that submit guest event inquiries and do not use a official eCalendar account, will have their guest requests denied)

FREE SPEECH AND PUBLIC SPEAKING

If you are a non-university group/organization and would like to exercise your right to free speech on this campus, you can fill out our online request form on our Terp Link page.  If your request is confirmed, you should have your confirmation with you while you are on campus. Please read the form in its entirety to ensure that you are prepared to abide by all university policies.

BUSINESSES AND CORPORATIONS

If you are interested in marketing your business to university students, you can do so by becoming a Stamp Supporter.  For more information on being a Stamp Supporter, please contact Casey Bell at cbell9@umd.edu or 301-314-3694.

If you are interested in recruiting students for employment, please contact the University Career Center. The Career Center will help facilitate the reserving of space to recruit students.