Adele H. Stamp Student Union - Center for Campus Life

eCalendar Catering On-Campus (Outside the Stamp)

Planning To Serve Food or Beverages on Campus?  

Follow the Law to do it Safely!

Temporary and Special Food Service Requirements
Temporary Food Service Facility Permit Application

Under Maryland State Law, the Prince George’s County Health Department, Division of Environmental Health is required to ensure compliance with all laws and regulations relating to the service of food and beverages on campus. This includes food and beverages served, with or without charge, by campus departments, students, student groups and student organizations. These laws and regulations are designed to minimize the chances of a food borne illness and protect the public.

Failure to follow these laws and regulations may result in an event being shut down by the Health Department, a fine of $300 and referral to the Prince George’s County Office of Law for further sanctions. We don’t want that to happen to any student or student group or campus department!

While you should always follow safe food handling procedures when serving food or beverages, in certain cases you are required to have a one day Special Event Health Permit from the Prince George’s County Health Department.  In this case, you will need to complete a special event permit application available at: http://www.princegeorgescountymd.gov/sites/dpie/Permits/Licenses/HealthLicensing/Pages/default.aspx, pay a $25 fee and follow the requirements for the safe food handling required by law.  If you apply for the permit less than 15 days before the event, the fee will be $75.  Under an agreement between the University and the County, all events held on campus will pay the fee, even if the group is designated as non- profit.

Follow Fire Codes to do it Safely!

The University Of Maryland Fire Marshall’s Office is the authority having jurisdiction (AHJ) for the University.  The Fire Marshal’s Office enforces the State Fire Prevention Code to include requirements applicable to the service of food and beverages.   The Fire Marshall’s Office will need to be involved in the set-up of the space for events and tables and chairs, open flames, candles, propane, and cooking equipment.  Some of the important requirement are listed here, but should not be considered all inclusive:

-Advance approval of the set-up of the room or tent, tables and chairs
-Inspection of any on site portable cooking equipment
-Certified Flame Resistant tents or canopies
-For outside cooking:

        ~The tent or canopy required for cooking by the Health Department must be certified flame resistant
        ~Cooking equipment under the canopy must be protected by fire suppression system or not be located where occupied by public and separated from other tents, structures, or vehicles by a minimum of 10 feet
         ~LP gas containers may not exceed 60 pounds for each appliance (60 pounds total LP gas), secured in an upright position and not accessible to the public.
         ~Portable Fire Extinguishers

-No cooking may be conducted inside any campus buildings unless the space has been constructed and approved as a commercial kitchen.

Follow Campus Policies to do it Correctly!

The University has specific policies and contractual requirements that must be followed anytime food or beverages are being served or sold. For all events:

1.) No event may be held without appropriate approval from campus.  
2.) By contractual requirements, only nonalcoholic beverages produced, sold or distributed by the Pepsi Cola Company may be sold or served at events at the University of Maryland, with or without charge.  This requirement does not apply to milk; hot coffee, hot chocolate or hot teas; fresh squeezed juices or freshly made lemonade or smoothies, made to order mock tails cocktails or csds provided any juice or soft drink base required for the beverage is a Pepsi product
3.) University Facilities are to be used for the direct benefit of the campus community.  Generally, facilities are not to be used for the personal benefit of non-university organizations.   If an exception is granted, no outside vendors may sell food or beverages on campus without prior approval and a Right of Entry Agreement signed by the appropriate Vice President or through a competitive bidding procedure through the Department of Procurement and Supply and/or the Campus Legal Office

 

FOR A CLOSED, PRIVATE, BY INVITATION EVENT:

If you announce your event on FYI or social media, put up posters or have an ad in the Diamondback, it is not a closed, private event.

                THE PRINCE GEORGE’S COUNTY HEALTH DEPARTMENT REQUIRES:

-That all food and beverages come from an approved source
-That if a caterer is used, the Caterer is licensed to operate in Maryland and that their Health Department Facility number is fixed on their vehicles
 -If cooking or food preparation is done outside, the food must be prepared and cooked under a canopy or tent


                THE CAMPUS REQUIRES:

-In many locations the only authorized Caterers are Good Tidings Catering, Goodies to Go Catering, Pick It Up at the Shops Catering or Stamp Food Court Catering. 
 -In the Stamp Union the only authorized Caterers are Good Tidings Catering, Goodies to Go Catering, Pick it Up at the Shops Catering, Food Court Catering, Panda Express, Moby Dick’s Saladworks, The Food Co-Op, Adele’s and McDonalds except for special cultural events by student groups, that have received  prior special approval from the Stamp when the foods are not available from the approved Stamp Caterers
 -Proof of Product Liability Insurance from the Caterer of 2 million dollars and vehicle liability insurance of $600,000 (All of the above listed caterers have proof of the required insurance on file with the university)
 -The presence of a Prince George’s County Certified Food Service Manager (or equivalent) for all full service events from the start to the finish of the event
 -For the majority of the campus, alcoholic beverages may only be sold or served by the University Department of Dining Services under special licenses from the Prince George’s County Board of License Commissioners and/or the Comptroller of the State of Maryland.
 -Outside Caterers may not use any facilities of the University of Maryland for cooking or preparing foods
 -Catering Contact information is available in Attachment 2

 

FOR A BAKE SALE TO PROVIDE FUNDS FOR YOUR GROUP:

            THE PRINCE GEORGES COUNTY HEALTH DEPARTMENT REQUIRES:

 -A one day Special Event and approved event set up UNLESS:
~You are only serving individually wrapped, baked goods PREPARED AT HOME, that are not likely to cause a food related illness. Examples of these foods would include cupcakes, muffins, brownies, candy, and homemade doughnuts. HOWEVER IF YOU PURCHASE THESE SAME ITEMS FROM  A STORE, YOU MUST HAVE A ONE DAY HEALTH PERMIT. Baked goods that contain custards, meats, cheese, rice, alcoholic beverages, or anything that must be refrigerated are NOT in this category and require a one day Health Permit.
 ~You are only serving Prepackaged, non-perishable, sealed beverages or snacks including Aqua Fina Water, Dole Fruit Juices, Frito Lay Potato Chips, etc.

THE CAMPUS REQUIRES:

Only members of the group sell or serve the food and beverages

 

FOR ALL OTHER SALES OR SERVICE OF FOOD AND BEVERAGES WITH OR WITHOUT CHARGE:

THE PRINCE GEORGE’S COUNTY HEALTH DEPARTMENT REQUIRES:

-A one day special event Health Permit and all procedures on the check list can be found HERE                    

-IMPORTANT HIGHLIGHTS OF THE CHECK LIST, particularly if you are serving any perishable foods, foods that require cooking or foods that will be handled by members of your group:

  • A tent or canopy covering the cooking, preparation and service areas.
  • A portable hand washing station with warm water between 100 and 104 degrees within 25 feet of all cooking and service areas
  • A portable ware washing station in the vicinity of your event, if you are using utensils or pans
  • An approved thermometer in 2 degree increments if you are serving or storing foods that are potentially hazardous
  • A method to keep cold perishable foods cold  (below 41 degrees)
  • A method to keep hot foods hot (above 135 degrees)
  • Hats or hair coverings and multiple pairs of disposable approved gloves for everyone preparing or serving food.  Allow 3 pairs of gloves for each person, for every hour of service.
  • A method(s) to protect food, including ice that will be in drinks, from contamination.

THE CAMPUS REQUIRES:

-That all food and service be conducted by members of the group. 

SPECIAL CONSIDERATIONS FOR FOOD TRUCKS:

THE PRINCE GEORGES COUNTY HEALTH DEPARTMENT REQUIRES:

-A Current Prince George’s County Mobile Facility Permit attached to the Vehicle OR obtain a one day Special Event Health Permit.  A motorized vehicle may only be used to serve food and beverages at special events including carnivals, festivals and fairs, with or without charge to the guest

THE FIRE MARSHAL’S OFFICE REQUIRES:

-Food Trucks with cooking equipment must have two clear forms of egress
-Food Trucks with cooking equipment must have an approved exhaust system and hood fire suppression system with current inspection certification
-Propane tanks may not be larger than 60 pounds (60 pounds total LP gas)
-An inspection and approval by the representative of the Fire Marshal’s Office prior to operation on campus ( A fee may apply)

THE CAMPUS REQUIRES:

-Privately owned FOOD TRUCKS are only permitted on campus for catered or special events and only with prior approval of the campus.

 

Temporary and Special Food Service Requirements
Temporary Food Service Facility Permit Application